Artist contract and invoice software for confirmed bookings

Start with the booking facts

Before creating documents, capture the facts everyone has agreed: artist and contracting parties, event date, venue, performance details, fee, currency, payment schedule and any agreed expenses or conditions. This gives staff one place to check when preparing paperwork. A booking record is a starting point, not proof that every term has been approved.

Compare the record with the latest written agreement and promoter confirmation. If the fee, dates or payment terms differ, resolve the difference before producing a document. Clear source information reduces avoidable retyping, but the person preparing the contract or invoice still needs to check every field.

• Keep the booking, promoter and agreed deal details together.
• Resolve conflicting facts before document preparation.
• Use the same confirmed terms when preparing contract and invoice.

Prepare, review and deliver deliberately

Generate or prepare a contract from the booking information, then read it before sending. Check names, dates, venue, fee, currency, payment terms, cancellation language and any attached schedule. Attach a relevant rider or supporting file when the recipient needs it, and make sure the version is current. A template can speed up preparation, but it cannot decide whether a clause suits a particular deal.

Online signing can keep signature steps connected to the booking. Track whether a document is awaiting signature or complete, and follow up with the people involved if it remains open. Keep delivery under human control so the right version goes to the right contacts.

Invoices and payment visibility

Prepare the invoice using the agreed contracting party, fee, currency, payment due date and relevant reference details. Review totals, descriptions and recipient information before delivery. Keep a clear status for draft, sent, overdue or paid work, and record payment progress against the booking so a colleague can see what still needs attention.

An agency may connect its own Stripe account if that option is configured for its workspace. Availability depends on the agency's setup. This does not make Agency Assistant an accounting or tax adviser, guarantee a payment outcome, or replace the records and processes your business needs to maintain.

• Review the invoice against the signed or agreed terms.
• Track invoice and payment status beside the relevant show.
• Use your own configured payment connection where available.

Keep paperwork connected to the show

The value of connected booking documents is context. Staff can see the confirmed date, contract progress, invoice status and later show logistics together. Artists can receive shared updates through their portal, while the agency chooses what to prepare and when to deliver or publish it.

Agency Assistant supports operational booking work. It does not promise legal compliance, tax treatment or a particular enforceability outcome. Have qualified advisers review templates and business processes when needed, and check current product settings before relying on a delivery or payment workflow.